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European Standards Survey

National Overview 1.4-1.7 - Portugal

1. National Overview
Section 1 of the survey is intended to provide the EMII officers with valuable background information. This information will assist the EMII Officers in preparing for the programme of meetings with the Active Partners and also inform the preliminary work on the Business Plan and Culture 2000 application for the future development of EMII. This section is designed to enable you to describe the specific conditions and organisational structure in your country through a combination of structured and free text fields.

Contents
1.4 Employment
1.5 Information Management
1.6 Images and Multimedia
1.7 Museums and Internet
Submission Details


1.4 Employmentclick here to edit data
i. How many people are in paid full time1 employment in Museums?
3217(figures are Actual)

ii. How many people are in paid part time2 employment in Museums?
393(figures are Actual)

iii. How many people are employed on voluntary (unpaid) basis in Museums?
339 (figures are Actual)
1 More than 35 hours per week
2 Less than 35 hours per week


1.5 Information Managementclick here to edit data
i. What percentage of cultural heritage held in Museums is:
% Figures are:
Undocumented 58 Actual
Documented 42 Actual
Total 100%


ii. How many museums in your country record object information digitally, i.e. use computers?
159(figures are Actual)


iii. For documented collections, what percentage is:
% Manually
only		 Manually
and
Digitally		 Digitally
only		 Figures are:
Documented to basic level3 90 72 18 0 Actual
Catalogued in detail4 10 6 4 0 Actual
Total 100%
3 To national minimum standard where one exists or international alternative.
4 Catalogued beyond national minimum standard


iv Are national guidelines for documentation available?
Yes
If 'Yes' please give details:
As stated by its basic law, the Portuguese Institute of Museums, through its department of Registration and Cataloguing, is responsible for setting museum documentation standards and making them accessible to all museums, public or private, that may be interested in using them. The IPM has produced a standard cataloguing form, where all the information necessary for documenting a museum object in detail may be recorded. In what concerns museum computerization of collection information, the IPM has developed, within a partnership with a private company, software for cataloguing and managing information on museum objects (Matriz). The structure of this database, was thought after the standard cataloguing form above mentioned, and complies with international standards such as the Getty Standards Program (Categories for the Description of Works of Art) and the CIDOC Guidelines for Museum Object Information. Within this project, and to facilitate the process computerization, the IPM produced a Users Manual for the referred program. As a support for documenting collections, manual or digitally, the Institute is following an editorial plan that intends to publish guidelines for cataloguing different types of objects. Already published:
  • General Guidelines for Documenting Museum Collections / Decorative and Fine Arts
  • Guidelines for Documenting Museum Collections / Textiles
  • Guidelines for Documenting Museum Collections / Tiles

More titles will be published during the year 2000.


v. Of the total number of objects recorded digitally, see total in table above, what percentage of data is:
% Figures are:
National databases: 0 Actual
Regional databases: 0 Actual
Institutional databases: 100 Actual


vi. If documented to an alternative national standard, e.g. UK: SPECTRUM: The UK Museum Documentation Standard, mda or to an international alternative, e.g. Object ID, Council for the Prevention of Art Theft (CoPAI), please detail here.
Normas Gerais de Inventário / Artes Plásticas / Artes Decorativas (General Guidelines for Documenting Museum Collections / Decorative and Fine Arts) Supplier: Instituto Português de Museus Palacio Nacional da Ajuda Ala Norte 1349 - 021 http://www.ipmuseus.pt


1.6 Images and Multimediaclick here to edit data
i. How many museums have published CD-ROMS ?
12(figures are Actual)

ii. What is the total number of CD-ROM publications across museums?
12(figures are Actual)

iii. How many museums have interactive gallery systems?
23(figures are Actual)

iv. How many museums plan to install interactive gallery systems by December 2001?
n/a(figures are Unknown)
Unknown:
We are not able to answer this question


v. What percentage of museums have digital images of all or part of their collections?
% of Museums: No of
Objects:		 Figures are:
Public museums 24 0 Actual
Private museums 17 0 Actual


vi. What percentage of digital images were produced for the following uses?
% of
Images:		 No of
Objects:		 Figures are:
CD-ROM Publishing 0 0 Actual
Collections Management 70 172296 Actual
Education 1 3000 Actual
Exhibition 0 Actual
Publication 20 48016 Actual
Publicity 1 2382 Actual
Security 2 4806 Actual
World Wide Web 0.5 623 Actual
Other 5.5 13691 Actual
Please list and, if necessary, describe in the box below:
The statistics we conduct on production of images refer to the following items: Collection Management Publication of Catalogues of Exhibition, General Publications (general) Research, Publicity, Multimedia, Security and Others. Up to where, possible, we adapted our classification to the classification used in this questionnaire. Without individual accounting remained images produced for CD-ROM Publishing and Education. This does not mean that we produce no images for this purpose, it means that we do not contemplate this as a separate item for statistic purposes. Also important to mention that our statistics refer to the production of images in general, including digital and non-digital images. Al images are first produced and distributed as color transparencies, some of them may be digitized at a later moment. All the requests we have are for color transparencies.


vii. Please add any other comments or observations about the status of digital imaging programmes/activity for museum collections in your country:
A national plan for digital imaging is taking place through the Division of Photography of the IPM. This Division is requested and produces images of all national relevant collections. The objective is to create an image database that will contain all the images that this division has produced during the last decade and still produces. These images refer to movable heritage and include the most important objects in Portuguese collections, not only museums (public or private) but also private collections. IPM museums have their images produced by this division. Beside this national initiative, museums specially the local ones, are on an individual basis, including images in their collections databases. Individual initiatives on digital imaging of specific collection are also taking place.(ex. Lisbon Municipality, Mário Soares Foundation, Calouste Gulbenkian Foundation)


1.7 Museums and the Internetclick here to edit data
i. How many Museums have access for Web browsing?
76(figures are Actual)

ii. How many Museums have email?
76(figures are Actual)

iii. How many Museums have a Web site?
119(figures are Actual)

iv. How many Museums have collections databases on-line?
0(figures are Actual)

v. How many Museums are planning to have collections databases on-line by December 2000?
1(figures are Actual)

vi. How many Museums are planning to have collections databases on-line by December 2002?
0 (figures are Estimated)
Unknown:
We have little confirmed information on this matter. Intentions have already arised, but nothing real has yet happened in this field. In what concerns IPM museums we are still discussing, how this access should be done and what kind of access may be given to the general public. The exception is The Portuguese Institute of Archaeology (IPA), their database, Endovelicus, of archaeological sites and related objects will be online before December 2000. It can be consulted at: http://www.ipa.min-cultura.pt/


vii. Can you indicate how many of the museum Web sites have:
No of
Web sites:		 Figures are:
Brochureware only? 84 Actual
Educational content? 35 Actual
Collections databases? 0 Actual


Submission Details
i. Submitted by: Isabel Cordeiro
ii. Job title: Head of Cataloguing and Registration Department
iii. Organisation: Instituto Português de Museus
iv. E-mail: mail@ipmuseus.pt
v. Date Submitted: 29/02/2000

Funded by the European Commission - DGX - Raphaël Programme